Working at Bay

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EMPLOYEE STATUS: 75% FTE, Non-Exempt, Full-Year
REPORTS TO: Controller
CLOSE WORKING RELATIONSHIP(S): Controller, CFOO, Director of Human Resources, HR Generalist
WORK SCHEDULE: Typical schedule Monday-Friday, 8 a.m.-3 p.m., days/hours may vary, schedule will shift to maintain a 30-hour work week
START DATE: As soon as possible
SALARY RANGE: $43-$48 per hour

Job Description

The Accounting Associate is responsible for the day-to-day processing of accounts payable functions. They ensure timely and effective transaction and payment processing routines that are in compliance with GAAP and other internal/external requirements and regulations that may apply. The Accounting Associate assists the Controller with expense management systems and works closely with all members of the Business Office staff. This is an on-site position.

Major Responsibilities

• Accounts Payable - Day-to-day processing of vendor invoices and requests for payment including posting and reconciliation in QuickBooks;
• Credit Card System Management - Reviewing, approving, and following up with BILL Expense Management (formerly Divvy) credit card and reimbursement transactions including integration with QuickBooks;
• Ensuring all documentation and approvals are complete including following up and reconciling items with staffulty and vendors;
• Supporting Controller addressing budget manager questions including supporting budgetary adherence;
• Adding new vendors to QuickBooks including obtaining W-9 forms, ensuring complete contract documentation and contact information as needed, i.e. email addresses, phone numbers, tax ID numbers, etc.;
• Document filing as needed;
• Providing accurate and timely management reports as needed;
• Documenting and maintaining appropriate accounting and financial procedures as required;
• Working as primary accounts payable contact with staffulty and school vendors;
• Developing and maintaining professional skills through reading and professional development;
• Providing backup support to Controller as needed;
• Other duties or additional projects as assigned by the Controller in order to achieve the financial and operating goals of the Business Office.

The Ideal Candidate

• Finds resonance with The Bay School mission, philosophy, and precepts;
• Has excellent written and oral communication skills;
• Demonstrates strong interpersonal skills including good judgement, and ability to develop and maintain effective and collaborative working relationships with The Bay School community while maintaining appropriate confidentiality;
• Demonstrates a high level of personal and professional integrity;
• Is trustworthy, discreet, and respectful in the handling of confidential or sensitive information;
• Demonstrates ability to initiate and complete multiple tasks on time with competing priorities and due dates. Solutions oriented, efficient, and able to work independently.
• Is a critical thinker with impeccable attention to detail;
• Is committed to anti-bias and equity work, both personally and professionally;
• Values mindfulness as a practice;
• Enjoys being in a high school community.

Requirements

• EDUCATION: Mid-level accounting background – Accounting degree desired
• EXPERIENCE: At least 3 years of proven, relevant experience in a non-profit setting desired – independent school experience is a plus.
• COMPUTER SKILLS: Outstanding computer and technical skills, including Excel, Microsoft Word, G-Suite, and one major accounting system is required. QuickBooks and BILL (Divvy) Spend & Expense skills are a plus.
• CERTIFICATES & LICENSES: Job offers are contingent upon clear LiveScan fingerprinting and TB risk assessment. Other requirements include completing first aid/CPR training, mandated reporter training, anti-harassment training, and bloodborne pathogen training. Access to these mandatory trainings are provided and paid for by the school.

Bay also offers a strong benefits package for long-term employees working at least 60% FTE, for which this position qualifies. If interested in the position, please review our website (www.bayschoolsf.org), then email all of the items below to [email protected] with the subject line: AA24. Incomplete applications will not be considered.

1. Cover letter describing your interest in the position as well as how you anticipate contributing to The Bay School.
2. Resume/C.V. 
3. Contact list of 3 references, at least one of whom must be a recent supervisor.

Download the complete position description.

The Bay School is seeking an Associate Head of School, set to begin in the 2025–2026 school year. This search is being conducted by Resource Group 175. Details of the application process are contained within the position description.

Deadline for submission of all application materials is Friday, December 6.

Download the complete job posting

EMPLOYEE STATUS: 60% FTE (24 hours/week), Non-Exempt, Academic Year
REPORTS TO: Associate Head of School
WORK SCHEDULE: 8 a.m.-4 p.m. (3 days of the week to be determined by Associate Head of School) 
WORK TERM: Tuesday, January 21, 2025 through Friday, June 6, 2025, with the possibility of an agreement extending into the next school year
SALARY RANGE: $26,270 - $37,946 for the term of work at 60% FTE (equates to $90,000 - $130,000 for full Academic Year, Full Time)

Bay also offers a strong benefits package for long term employees working at least 60% of full-time.

Job Description

The focus of Bay’s counseling office, consisting of two counselors, is to provide drop-in and short-term counseling for adolescents and to provide referrals for ongoing therapy outside of school. The school counselors work closely with the Dean of Students, Student Life office, and Associate Head of School, and serve on the school’s Student Support Team. The counselors can also expect to confer with parents/guardians and students’ outside therapists with a signed release of information (ROI). 

The position is part-time and approximately 24 hours a week. The exact schedule of those hours will be made in consultation with the Associate Head. On-site hours will occur between 8 a.m. and 4 p.m., three days a week Monday-Friday, as the counselor will be providing counseling services to students as well as collaborating and communicating with other members of the counseling office. In addition, there are approximately 2-3 hours of self-scheduled phone calls/conferencing per week. One day (Wednesday) is designated as an overlap day to coincide and for collaboration with the other part-time school counselor. 

Key Responsibilities

• Provide limited counseling services to students and families seeking support;
• Provide outside counseling and mental health referrals and resources to students and families as determined by the family’s needs and through counselor evaluation;
• Collaborate and consult with class deans, the Dean of Students, and the Student Support Team (SST—including learning specialists, the Academic Office, and Athletics) to support student needs; 
• Facilitate and create social emotional, sexual health, and wellness workshops and curricula for students, staffulty, and families; 
• Maintain with the other counselor, the counseling office’s section in the school’s weekly community newsletter (”Counselor’s Corner”) with resources, articles, and updates; 
• Maintain student support for their mental health and well-being;
• Maintain follow-up support, documentation, communication, and record-keeping of students while maintaining the confidentiality of student records;
• Manage a close working relationship with the student learning services department to support a diverse student population, including those with learning differences / disabilities; 
• Provide crisis intervention, assessment, and clinical support for students and families in crisis. This includes, but is not limited to: involuntary placement due to suicidal / homicidal intentions and Child Protective Service and mandated reporting status situations; 
• Serve as a consultant to faculty and administration as related to individual students and concerns; 
• Implement the school’s protocols and procedures for the school counseling office; 
• Consult with outside clinical and medical support personnel when approved by the family and student to provide on-campus support for students; 
• Provide ongoing trainings, resources, and consultation to staffulty.

The Ideal Candidate

• Finds resonance with The Bay School mission, philosophy, and precepts;
• Shows evidence of continued commitment to anti-bias and equity work, and understands the social justice dimension of education; 
• Commits to ongoing professional growth;
• Welcomes and learns from feedback;
• Enjoys being in a high school community;
• Values mindfulness as a practice;
• Possesses communication skills with the ability to think quickly and manage multiple tasks in a fast paced work environment; 
• Has excellent oral, written, and cross-cultural communication skills;
• Is able to maintain confidentiality, equanimity, and good humor with demands from multiple constituencies in a professional work environment; 
• Punctual, efficient, and organized; able to think ahead.

Requirements

• EDUCATION: Master’s degree in psychology or social work
• EXPERIENCE: Minimum of 4 years experience as a therapist working with adolescents in private practice or a school setting
• COMPUTER SKILLS: Proficient in Google Suite
• CERTIFICATES & LICENSES: Current California state licensure (e.g. LMFT, LPCC, LCSW, Psy.D., Ph.D., etc.)

Job offers are contingent upon clear LiveScan fingerprinting and TB risk assessment. Other requirements include completing first aid/CPR training, mandated reporter training, anti-harassment training, and bloodborne pathogen training. Access to these mandatory trainings are provided and paid for by the school.

If interested in the position, please review our website (www.bayschoolsf.org), then email all of the items below to: Susie McCobb, Executive Assistant to the Heads of School, at: [email protected], subject line: SchoolCounselor25 

1. Cover letter describing your interest in the position as well as how you anticipate contributing to The Bay School.
2. Resume/C.V. 
3. Contact list of 3 references, at least one of whom must be a recent supervisor.